Frequently Asked Questions

What is ScholarWorks@BGSU? What's the difference between ScholarWorks@BGSU and SelectedWorks?

ScholarWorks@BGSU is a repository that showcases the scholarly and creative works of the entire University. Entries are organized primarily by school, department, or program.

SelectedWorks pages present the work of individual authors in the form of a personal web page. You can edit your own SelectedWorks page and link to your material uploaded to ScholarWorks@BGSU. See the SelectedWorks Guide for Authors for more details.

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How do I contact a ScholarWorks@BGSU administrator?

To contact the ScholarWorks@BGSU administrator, email

Each conference and journal has its own editor. If you have questions about an existing conference or a journal, you can find editor contact information on the conference or journal homepage.

Contact the staff of The BG News with questions about advertising and to suggest story ideas.

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What type of content can I submit to ScholarWorks@BGSU?

ScholarWorks@BGSU accepts a wide range of digital formats, including text, images, video, and audio files. Possible types of content include:

Books or book chapters
Book reviews
Conference proceedings
Creative works
Data sets
Lectures and seminar series
Letters to editors
Multimedia files
News articles
Technical papers
Peer-reviewed journal articles
Presentation materials
University documents
Working papers

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How do I submit material to ScholarWorks@BGSU? How do I revise a submission?

Email your CV and any post-prints (see below) to If you'd like to revise a submission that has been posted to the repository, email the updated materials to

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Can I post an article published in a journal?

Some publishers allow the final published version of an article to go into an institutional repository, but most only allow the post-print.

A post-print is the final accepted manuscript--the version of the article after changes made by the peer review process but before the publisher has made adjustments to the formatting. Essentially, copyright law states that the publisher owns the final design elements of the paper (the way the text is aligned in columns, the selection of font, etc.), but the actual intellectual content is still the property of the author.

Sending any of your post-prints along with your CV means our staff will be able to upload those documents immediately then look through your CV for any publishers that allow final, published versions of articles to be included in a repository. Staff will look for these articles online and add them to ScholarWorks.

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Can related files (sound clips, data sets, etc.) be posted alongside a published article?

They certainly can. Let us know which items go with which papers, and we'll make sure the files are available in the same place.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, permission to use the material needs to be obtained before the material can be posted.

Also note that where possible, items such as images, charts, and tables that are referenced in the document are best included directly in the article itself.

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How can I find out more about hosting a journal, planning an event or conference, or creating an open textbook in ScholarWorks@BGSU?

Some information about journal hosting, including a proposal form, is available on our Journal Collections page. If you have questions about other projects you'd like to host, contact the ScholarWorks@BGSU administrator.

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Can students submit their work to ScholarWorks@BGSU?

Students can submit work to ScholarWorks@BGSU only as part of a specific course or degree requirement that is sponsored by a faculty member.

If you're a faculty member interested in sponsoring a new collection of student work, contact the ScholarWorks@BGSU administrator for more information.

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